The Okuda Platform underpins all of our projects
With regulation increasing across industry sectors the need for organisations to stay in control of growing complexity has never been greater. Avoiding fines, along with costly brand and reputational damage, has become a board level priority. Staying compliant means designing, implementing, monitoring and controlling complex multi-step processes that span teams, divisions and even organisations, requiring timely and accurate input from many people. At Maly we specialise in helping organisations design and streamline processes that keep you compliant. We build, implement and operate tailored software solutions that allow the co-ordination, monitoring and control of those processes ensuring no step is missed and the business is always ready to face any audit.
Compliance Pain Points
- Rapidly increasing regulation
- Increasing fines, penalties and compensation
- Growing burden of audits and investigations
- Growing process complexity
- Poor compliance culture
On average a new regulation is introduced globally every
7 minutes
Tough compliance questions...
The number of new regulations across all industry sectors is skyrocketing globally. Factors such as the pandemic, Brexit and GDPR are exacerbating the situation leaving companies drowning in a sea of compliance complexity and red tape. Creating, implementing, operating and monitoring complex compliance processes has become a major challenge for senior managers and compliance officers who are constantly wrestling with difficult questions…
How do we translate regulations into clear processes that can be easily implemented across a complex organisation?
- How to we operate and monitor those processes and prevent non-compliance before it occurs?
- How do we deal with the challenges introduced by new technology trends such as BYOD, Social Media, OTT applications and the data tsunami?
- How should we keep track of policies, process, controls, roles and responsibilities and governance structures.
- How do we deal with the deeper and broader scope of modern audits?
- How do we keep senior managers and executives informed and engaged without overwhelming them with detail?
The Okuda Solution
Okuda Platform
The Okuda technology platform is designed for creating, implementing, operating and monitoring regulatory compliance processes across organisational silos. Acting as a “compliance control room” it gives real time visibility of process progress enabling pro-active prevention of non-compliant incidents. The platform is supported by the Maly experts who will work with you to design, deploy and operate your solution.
Okuda - the simplicity of one compliance control room for all compliance processes
Platform Overview
- Simple code free interface for creation, implementation and update of processes
- Processes can span multiple individuals, teams, departments and even external partners and suppliers.
- Quickly assign roles, responsibilities and tasks and ensure acceptance and monitor adherence.
- Automate workflows and integrate with existing applications and systems
- Every step, interaction and change is logged ensuring easy audit preparation
- Customisable dashboards report compliance status depending on organisational level and role.
- Relevant metrics by geography, department, group or individual.
How we work with you
Whilst the Okuda platform underpins all of our projects (and can be licensed as a technology platform) many customers work with us because of our deep experience in understanding and controlling complex processes. Our four-phase iterative approach begins by helping our customers really understand, map out and streamline their processes before implementing them in Okuda and integrating with their existing systems and workflows to ensure seamless adoption within the organisation. We then help them operate and optimise the process and workflow as well as helping them learn how to use the Okuda system to model, control and improve many more complex processes across their organisation.
Why Okuda?
How Okuda compares to competing approaches to complex process management
| Approach | Make Do... | DIY Build... | SaaS Platforms... | Guided Build & Learn! |
|---|---|---|---|---|
|
Solutions / Tools |
    |
    |
   |
 |
|
Description |
Build the process in a spreadsheet and use email to chase and confirm steps have been done |
Build your own application or tool dedicated to managing the process |
Build your process yourself using a cloud based platform |
Specialist process experts help you model and build your process in a purpose built platform. Over time you are confident to build and operate yourself |
|
Pro's |
Low cost
Anyone can do it Up and running quickly |
Exact requirements Ensures seamless integration with existing systems and processes Total control |
Automated workflow progression Pre-built components and integrations Little or no development required |
Exact requirements fit Up and running quickly No need to be a process expert or developer Guidance and help over time to become self sufficient Integration with existing systems and processes Can be on prem or cloud based Deployment, operation, maintenance handled for you Scales to many process instances & process variations Automated workflows Business objects allows reuse across processes |
|
Con's |
Only works for simple linear processes with a few people Soon gets complex for many instances Version control quickly becomes labour intensive No automated auditing and logging |
Expensive, complex and time consuming to build Requires developers and skilled process modellers in house Need to deploy, operate and maintain Major work to update and redploy with each process change Expensive hosting costs |
Steep learning curve for non-technical users (despite no-code claims) Still requires skilled process modellers in house License costs become expensive as user numbers scale Not always available "on-prem" if security is a priority Lock in to that proprietry |
Commercial Model
Our commercial model is made up of three elements – license fee & support, professional services and hosting & storage. Since most customer use cases for complex processes are unique we discuss pricing on a case by case basis to ensure projects fit within budget and timescales required.
License Fee & Support
- Founder (Up to 3 active users)
- Startup (Up to 25 active users)
- SME (Up to 100 active users)
- Enterprise (100+ active users)
- Included technical support (email & telephone Mon - Fri (9AM - 5PM))
- Additional bespoke SLA for support on request (Sold separately)
Professional Services
- Process modelling & optimisation
- Process design & building in Okuda
- Customisation & bespoke integrations
- On premise setup
- Training & one to one coaching
- Validation package (Documentation for compliance)
- Included 0.5 days per month for Founder & Startup
- Additional days charged at Maly consulting rate
Hosting & Storage
- Included Okuda SaaS up to 10 concurrent users, 20 processes and 200GB of storage
- On premise or bespoke hosting arrangements beyond the above model costed on a per deployment basis